Job Description

Word Processor

Location: Newport Beach, CA

Compensation: $70K - $90K per year, along with Paid Time Off, Paid Sick Time and Holidays, Healthcare, Dental and Vision Coverage, 401k

Job Type: Direct Hire, Full-Time, Onsite

A leading regional law firm in Newport Beach, CA, is seeking a highly skilled and detail-oriented Word Processor to join its team. This onsite role is critical in supporting attorneys and legal staff by ensuring accurate preparation, formatting, and management of legal documents. The ideal candidate will have advanced proficiency in Microsoft Office and Adobe Acrobat, as well as experience working with legal-specific software.

Key Responsibilities:

• Document Creation & Formatting: Prepare, edit, and format legal documents, including contracts, pleadings, briefs, agreements, presentations, and Preliminary Official Statements, ensuring they meet firm standards.
• Tables & Citations: Generate Tables of Contents (TOC) and Tables of Authorities (TOA) for legal filings with precision and efficiency.
• Document Conversion: Convert Preliminary Official Statement tables from Excel to Word while maintaining accuracy in data and formatting.
• PDF & Adobe Acrobat Pro Expertise: Utilize Adobe Acrobat Pro tools for advanced document handling, including creating fillable forms, converting PDFs to Word, and applying redactions or security settings as needed.
• Collaboration & Workflow Support: Coordinate with attorneys, paralegals, and other legal professionals to ensure documents are accurate, formatted correctly, and completed within deadlines.
• Quality Control & Proofreading: Review legal documents for proper formatting, grammar, punctuation, and adherence to court or firm guidelines.
• Version Control & Document Management: Ensure proper version tracking and organization of legal documents within the firm’s document management system.

Qualifications & Skills:

• 3+ experience as a Word Processor, Legal Assistant, or in a similar role (experience in a law firm preferred).
• Advanced proficiency in Microsoft Office Suite, with expert-level skills in Word and intermediate skills in Excel, PowerPoint, and Adobe Acrobat Pro.
• Knowledge of legal document software such as Innova, Litera Compare, Litera Create, DocXtools, Best Authority, or NetDocs.
• Strong typing skills (minimum 75 WPM) with a high level of accuracy.
• Attention to detail and ability to multitask in a fast-paced legal environment.
• Strong organizational and communication skills, with the ability to work independently and collaboratively.

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