Job Description

POSITION DESCRIPTION SUMMARY

Seeking a leader with strong management and communication skills to coordinate design and construction activities and interact with third-party agencies that hold Authority Having Jurisdiction (AHJs) over LAWA, assisting the Third-Party Lead in facilitating their efforts.

ESSENTIAL JOB DUTIES:

• Assist the Third-Party Lead in coordinating with city, county, state agencies, and utilities.
• Represent the City when interacting with private engineers, contractors, governmental agencies, and the public. Manage activities between developers/contractors and third parties.
• Assist the Third-Party Lead in developing reporting mechanisms to track third-party progress.
• Provide progress updates on efforts in coordinating third-party activities.
• Attend and participate in third-party progress meetings at various locations – virtually, at Project Management Offices, in the field, or at the third-party offices (several are in downtown Los Angeles).
• Prepare meeting agendas, minutes, and action items. Track action items to completion as they relate to third parties.
• Act as a utility coordinator between utility companies, contractors, and the LAWA. Attend utility design, engineering, and construction coordination meetings, as needed, and provide insight regarding stakeholder requirements and ensure compliance.
• Act as a liaison between squads, sections, divisions, and departments. Support and advise project teams, particularly regarding coordinating logistics and interfaces with third parties.
• Support Third Party Lead and Logistics and Interface Managers in other efforts, as required.
• Prepare and review technical reports and written correspondence. Review general project requirements, design criteria, and contract requirements.
• Ensure that monthly reports describing activities associated with Third Party Coordination are prepared and forwarded to the project management team.
• Develop presentations describing third-party updates, including key accomplishments, ongoing coordination activities, and issues for project management teams.
• Participate in negotiations with regulatory agencies and in public meetings in support of LAWA
• Contribute to advancing LAWA’s goals through commitment to productive collaboration with all stakeholders.
• Safety principles and practices.

HARDWARE/SOFTWARE KNOWLEDGE:

• Proficiency with Microsoft systems, including Outlook, Excel, Word, PowerPoint, OneNote, Teams, SharePoint, Prolog or other similar PMIS, Adobe Acrobat or Bluebeam Revu,
• Familiarity with Primavera P6 or other Scheduling Software.
• Familiarity with MicroStation and/or Autodesk systems, including AutoCAD, Revit, Civil 3D, and BIM 360.
• Professional Experience Level/Other Qualifications
• 10 years or more experience with third party coordination in Los Angeles.
• Local experience with agencies such as the City and County of Los Angeles, CPUC, Caltrans, Metro, or City of Inglewood.
• Familiarity with industry practices, codes, and regulations.
• Thorough understanding of airport-specific enterprise-wide challenges and inherent communications needs.
• Excellent written and verbal communication, organizational, and interpersonal skills are required.
• Be familiar with the Department of Public Works and LADBS permitting processes.

EDUCATION/TRAINING:

• Bachelor’s degree in Engineering, Project Management, Business , or other related technical field.
• A Master’s degree is preferred.

REGISTRATION/CERTIFICATION:

• Optional Certifications may include AAAE, LEED, PMP, PE, AICP, PMI-SP etc. or any other relevant Professional Licensure or Certifications.
• Registration as a Professional Engineer with the California State Board of Registration for Professional Engineers is preferred.

ELEMENT SPECIFIC REQUIREMENTS:

• May assume other duties as required/needed
• May be required to work various shifts as needed
• May be required to travel to the field and PMOs
• This position offers a hybrid/telework schedule. Telework - Monday and Friday. Onsite - Tuesday, Wednesday and Thursday. Please refer to LAWA’s Pilot Policy for details.

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