Job Description

About Christian Health:

We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are.

Why Join Our Team:

Across our four campuses, eleven communities, five service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference – come join us!

We have an exciting opportunity for a full-time Nursing Office Staffing Coordinator to join Ramapo Ridge. The Nursing Office Staffing Coordinator coordinates with Director of Operations day to day functions regarding Nursing Staffing. Demonstrates an understanding of, and embraces, the mission statement of Christian Health.

Competencies:

• Arranges for staff coverage within the Nursing Department.
• Assures proper staffing levels on each unit according to census.
• Updates breakdown regarding any changes in schedule following completion by Director of Operations (DOO) and will offer open shift opportunities under direction of unit leadership.
• Post the monthly master schedule 30 days in advance.
• Tracks open shifts in monthly schedule and secures staffing (PD, PT, PTNB) informs staff of open shifts.
• Maintains employees’ attendance records in ADP in accordance with CH's policy and procedures.
• Reviews time sheets, compares with staff breakdown.
• Meeting daily with DOO,on the scheduler (how being replaced, OT, etc.).
• Updates telephone lists.
• Maintain master list of staff phone numbers and ensures the staff information in the RR Supervisor phone and the DOO phone.
• Maintains nursing office reports and forms, i.e.: shift reports, discharge time out forms etc., as per regulation.
• Orders replacement ID badges for staff.
• Furnishes statistics on staffing levels and overtime as requested (by Nursing Administration, Human Resources and Finance).
• Ensuring that: all daily assignments and corresponding staff breakdown are filed and maintained for 7 years.
• Ensures staff are scheduled for competencies and required in-services in collaboration with Clinical Educator.
• Assist with maintaining staff educational files and will coordinate with clinical educator.
• Assist with reporting to DOO staff attendance issues. i.e., lateness and no shows, runs reports.
• Tracking of 45 day review and notification of unit leadership: need to complete. Submitting completed 45 day to HR after review by Director/designee.
• Maintains and send out to HR and DOO the CO report.
• Assists with preparing various forms for storage (on/off unit) (rounds, labs, etc.).
• Assist with patient visiting needs-greeting families and checking them in, monitoring visiting hot line, setting up and conducting virtual visits via zoom/facetime.
• Schedules transports, calling transport company to arrange transport for discharges and coordinates time with social worker and RR nursing staff and facilities.
• Develops, maintains and communicates with team members the Treatment team scheduling, by 9:00am M-F.
• Faxing/sending facility/provider referrals.
• Prepares daily and emails SW assignment list including discharges and facility visits.
• Maintains staff straight/double time for holidays. Communicates with DOO and sends reports to HR.
• Reviews time and attendance to ensure staff punch as scheduled. Reports exceptions to DOO.
• Copy and prepare monthly time/assignment sheets.
• Schedules inservice for staff.
• Communicate several times daily with DOO to discuss staffing concerns.
• Performs other related duties.

Qualifications:

• One year of secretarial experience preferred.
• Must have working knowledge of staffing, payroll and benefits.

Schedule: 9:00am-5:00pm, Monday – Friday.

Education: A high school diploma or equivalent; secretarial school diploma preferred.

Christian Health offers a wide variety of benefits to full-time employees that includes:

• Discounted health insurance
• Dental Program
• Paid Vacation, Personal days, Holidays and New Jersey Sick leave
• 401k plan for all employees who are 21 years old or older
• Group Life Insurance & Voluntary Life Insurance
• Tuition Reimbursement
• Flexible Benefit plan
• Employee Assistance Program
• Direct Deposit
• Credit Union
• Child Day Care Center on campus
• Gift shop on campus
• Free onsite parking on campus
• Free meals for all employees
• Pay differentials
• Exclusive employee discounts and special offers
• Access to earned wages prior to payday

If you are interested in this great opportunity, please apply today on our website listed below.

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