Job Description

Company Overview:

Our client is a leading commercial real estate development firm, having successfully acquired, developed, re- positioned and/or entitled and managed over five million square feet of real estate. Focused on high quality, mixed-use development assets in leading gateway markets, with a strong emphasis on creative place making and value add approaches to real estate, our client is among the top tier of real estate development and management firms in the New England market.

Position Overview

The Lease Administrator is responsible for accurate administration of lease documents, ensuring proactive, detail-oriented compliance of leases, critical dates and support of leasing and property management teams in lease related functions.

Key Responsibilities

Lease Administration

• Draft, review, and abstract lease agreements, amendments, license agreements and related documents for office and retail tenants.
• Maintain accurate office & retail lease data in Excel & Yardi.
• Ensure all lease documents are properly executed, stored, and compliant with internal policies.

Database & Document Management

• Track and manage critical dates including lease expirations, renewals, options, and rent escalations. Review and verify renewal notices and timely update abstracts and Yardi accordingly.
• Regularly update and audit lease files and records for accuracy and completeness.
• Interface with internal departments (leasing, legal, development, project management, accounting, property management) to ensure alignment and clarity on lease terms.

Tenant Support &Communication

• Provide timely responses to tenant and internal inquiries regarding lease terms, billing, and obligations.
• Coordinate lease commencement and expiration processes, including documentation, communications, and file updates.

Financial Coordination

• Assist with rent roll preparation and distribution, CAM/operating expense, property tax, insurance, utility reconciliations, and tenant billing based on lease terms.
• Ensure accurate implementation of rent escalations, percentage rent (for retail), and other financial lease components.

Compliance & Reporting

• Monitor compliance with lease terms such as insurance certificates, signage requirements, and maintenance obligations.
• Generate lease-related reports for senior management, asset managers, and leasing teams.

Qualifications

• Bachelor’s Degree and 3+ years of lease administration experience in a commercial real estate setting.
• Solid understanding of lease terminology and structures
• Proficiency with lease administration software (Yardi, ProLease or similar)
• Highly organized with excellent attention to detail
• Ability to manage multiple priorities and interact with various departments
• Strong communication skills

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