Job Description
JRN: 2083
An active and entrepreneurial UHNW family of five is seeking a highly capable and emotionally intelligent Executive Personal Assistant to work closely with their long-standing family manager, with the goal of taking over the role entirely by January 2026. This is a dynamic, hybrid role that blends personal support, household operations, and executive-level coordination in a fast-paced, private home environment. The position requires a high degree of discretion, flexibility, emotional intelligence, and initiative.
Requirements:
- 3+ years of experience in private service, executive assistant, or household management roles
- Emotionally intelligent, discreet, proactive, and calm under pressure
- Strong organizational and multitasking skills; comfortable managing up
- Experience working in dynamic family environments
- Tech-savvy and familiar with tools for scheduling, document sharing, and household operations
- Flexible and open to a fluid schedule with occasional evening or weekend needs
- Travel required, international and domestic
- No formal office; candidate must be comfortable working from a home environment
Responsibilities:
- Provide seamless administrative and personal support to the principals
- Manage family calendars, appointments, and travel logistics (domestic and international)
- Coordinate and liaise with attorneys, charities, vendors, and private service providers
- Handle household payroll, invoice processing, and light financial administration
- Oversee and collaborate with household staff, including nannies, property manager, and vendors
- Support with errands, light household tasks, and children’s needs as needed
- Book and manage complex travel itineraries, accommodations, and related logistics
- Maintain documentation, communications, and scheduling for the principals' various projects and engagements
- Occasionally travel with the family to assist with on-the-ground coordination and support
- Handle special projects with the utmost confidentiality and care
Schedule: 24/7 mentality required
Compensation: Up to $100K BOE, healthcare stipend, PTO
Location: Primarily based in Hawaii, with travel and partial remote flexibility
Job Tags
Work from home, Flexible hours, Afternoon shift,