Job Description

JRN: 1985

We are seeking a highly skilled and motivated Senior Executive Assistant to provide comprehensive support to the CEO of a leading global technology company. The ideal candidate will be based in our San Mateo office and will play a critical role in managing the CEO's schedule, coordinating strategic initiatives, and facilitating seamless communication across the organization. This position requires exceptional organizational abilities, strong attention to detail, and the ability to thrive in a fast-paced, international environment.

The successful candidate will be proactive, resourceful, and capable of handling multiple high-priority tasks with efficiency and professionalism. Experience working in a global corporate environment and managing international travel is highly desirable.

Responsibilities:

• Executive Communication & Liaison – Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring professional and timely responses to all inquiries.
• Calendar & Schedule Management – Oversee and manage a complex and dynamic calendar, handling meeting requests, prioritizing engagements, and ensuring efficient time management.
• Meeting & Event Coordination – Facilitate logistics for internal and external high-level meetings, ensuring flawless execution, preparing agendas, and following up on key action items.
• Administrative Support – Provide comprehensive executive support, including managing expense reports, booking international and domestic travel, and creating detailed itineraries.
• Document Preparation & Research – Assist in preparing presentations, reports, and meeting materials, occasionally conducting research to support the CEO's initiatives.
• Project & Initiative Support – Assist in managing high-level projects, ensuring they are executed efficiently and align with organizational goals.
• Confidentiality & Discretion – Handle sensitive information with the highest level of confidentiality and professionalism.
• Cross-Functional Collaboration – Work seamlessly across teams and departments to enhance executive efficiency and support key business initiatives.
• Adaptability & Problem Solving – Proactively anticipate needs, handle shifting priorities, and solve problems creatively and resourcefully.

Requirements:

• 5-10 years of experience as an Executive Assistant, with direct support to C-suite executives.
• Strong background in a global corporate environment with experience managing international interactions.
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Familiarity with AI tools for administrative efficiency is a plus.
• Demonstrated expertise in coordinating international travel, meetings, and high-profile engagements.
• Exceptional written and verbal communication skills, with the ability to interface across all levels of an organization.
• Meticulous attention to detail and the ability to manage multiple priorities in a fast-paced setting.
• High level of discretion, professionalism, and ability to manage confidential matters with integrity.
• A proactive, resourceful, and solution-oriented mindset.
• Ability to work effectively in a diverse, international, and cross-functional team environment.

Schedule:

• 9-5:30PM PT
• Fully in-office schedule
• Flexibility to work in-office when required based on business needs.

Compensation:

• $150K-200K, depending on experience, bonus, and benefits

Location:

• San Mateo, CA

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