Job Description

THE OPPORTUNITY

• Be part of a dynamic and creative team at one of Cincinnati and Indianapolis’ most respected media brands (Cincinnati Magazine and Indianapolis Monthly), producing high-profile events that celebrate each city’s culture, food, and people.
• Gain hands-on experience in event planning, marketing, and media, with exposure to clients, partners, and community influencers.
• Grow your career in a role that blends administrative skill-building with on-site event execution in a fast-paced, collaborative environment.
• Make an impact by helping bring to life experiences that engage thousands of readers and support local businesses, nonprofits, and cultural institutions.

ABOUT CINCINNATI MAGAZINE & INDIANAPOLIS MONTHLY

Cincinnati Magazine & Indianapolis Monthly are the premier lifestyle publications showcasing the people, culture, food, and stories that define our region. With a robust presence in both print and digital media, we reach a dynamic audience through award-winning content, live events, and community engagement initiatives.

OVERVIEW

We are seeking an energetic, detail-oriented, and highly organized Event Assistant & Administrator to join our events team! This position is perfect for someone passionate about planning memorable experiences and supporting creative projects that connect with the Cincinnati and Indianapolis community. The successful candidate will assist with the planning, execution, and promotion of signature events, partnerships, and brand activations - playing a key role in both administrative and on-site support.

WHAT YOU’LL BE DOING

Event Assistant

• Support the planning and execution of CM/IM events. (CM approximately 10 events per year and IM approximately 6 events per year).
• Assist with vendor coordination, RSVP tracking, and event logistics.
• Support event team with permits, purchases, and tracking/receiving shipped to our warehouse.
• Reach out to prospective event vendors and manage their onboarding and on-site experience.
• Attend and assist with setup, registration, and execution and tear down at live events (Evenings/weekend/trips to Indianapolis occasionally required).

Administrative & Team Support

• Provide administrative support to the Event and Marketing team, including scheduling meetings, maintaining records, and processing invoices.
• Track budgets, manage guest lists, and help with internal reporting after each event.
• Assist with sponsor communications and fulfillment of partnership deliverables.

Marketing & Promotion

• Liaison with the digital and editorial teams to promote events via email, social, and web.
• Contribute creative ideas for audience engagement and experiential enhancements.
• Help coordinate event signage, materials, and collateral as needed.

IDEAL CANDIDATE QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in communications, marketing, hospitality, or related field preferred (or equivalent experience).
• Previous internship or relevant experience in event planning, hospitality, media, or marketing.
• Exceptional organizational skills and keen attention to detail.
• Strong interpersonal communication and a team-oriented mindset.
• Excels at talking to clients on the phone, in-person and at events.
• Positive “can-do” attitude and comfortable working in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office and specifically very comfortable with Excel.
• Experience with event tools (e.g., Basecamp, Humanitix, and/or CRM systems) is a plus.
• Ability to travel to Indianapolis to support Indianapolis Monthly events.
• Ability to be on your feet for multiple hours at a time during events.
• Ability to lift 40lbs.

KEY PERSONAL ATTRIBUTES

• Detail-Oriented – Ensures accuracy in logistics, timelines, guest lists, and budgets; nothing falls through the cracks.
• Adaptable – Comfortable juggling shifting priorities, unexpected challenges, and fast-paced event environments.
• Collaborative – Works well with cross-functional teams, vendors, clients, and sponsors to achieve shared goals.
• Professional and Personable – Represents the brand with confidence and warmth in client and public-facing settings.
• Self-Motivated – Takes initiative, follows through on tasks, and doesn’t wait to be told what needs doing.
• Creative Problem Solver – Can think quickly on their feet, doesn’t wait to be told what to do and can maintain composure when troubleshooting issues during live events.
• Strong Communicator – Keeps teammates informed, asks the right questions, and writes clearly and concisely.
• Ownership – Able to own specific tasks end to end and is upfront about concerns with deadlines and needing support if having challenges with timelines.
• Passion for our cities – Has genuine enthusiasm for our communities and its people, which comes through in their work.

THE PAYOFF

At Cincinnati Magazine and Indianapolis Monthly, our goal is to be essential for living your best life in our cities. You’ll work with a creative, passionate and fun team committed to telling stories that matter and producing events that engage and inspire. You'll gain valuable experience in event execution, media marketing, and brand engagement—all while contributing to one of our cities most iconic media brands.

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